Board Meetings

The Board of Governors generally meets 5 times a year between September and June.  The Board is committed to conducting meetings in a manner that is open and transparent, while at the same time balancing its responsibility and accountability for effective deliberation and decision-making.  The Board conducts three types of meetings: 

• Public 
• Non-Public 
• In Camera 

Meetings are either in-person or virtual. Please refer to the specific meeting agenda to confirm the date, time and location. The meeting agenda and material are posted several days prior to the meeting. 

Can I attend a Board meeting?

The public sessions of Board meetings are open to all individuals, both internal and external to the University. For public attendees, registration is preferred at least 48 hours prior to the meeting. If the meeting is virtual, registration is via the Zoom webinar link provided at the top of the applicable agenda.  

For any in-person meetings, public attendance is subject to space limitations and on a first come/first served basis. 

Can I ask to address or present to the Board? 

An individual can request to address or present to a public meeting of the Board. To do this a written request is emailed to the University Secretary via BoardOffice@ontariotechu.ca at least ten (10) working days prior to the Board meeting. Requests are considered by the Board Chair. 

A request will include: 

• Subject and purpose of the address/presentation; 
• Copies of presentation materials and/or materials to be distributed to the Board; 
• Name, address and phone number of the spokesperson; and 
• Names of all individuals participating in the address/presentation. 

The University Secretary will inform the requestor of the Board Chair’s decision. If the request is approved, the University Secretary will also advise the requestor of the amount of time allocated for the address/presentation and the estimated timing of the address/presentation on the public session agenda.